ICT Services

Notebook Essential Readings

Essential Readings for the MacKillop Notebook Program

Section 1: Terms and Conditions of Borrowing

1. Ownership

The computer remains the property of MacKillop College, Werribee and is loaned to the student. The borrower shall not loan, assign, encumber or otherwise deal with the computer. The notebook shall only be used by the student in support of their schoolwork.

2. College Policies

I/We agree to fully support the College in the implementation of rules, policies and procedures relating to student use of notebook computers – refer to Digital Technologies Policy and Student Acceptable User Agreement.

3. Modifications

The borrower shall not modify or add to the hardware, software or configuration of the computer (please note exceptions in “Rules for Student Use of College Notebook”). Home networking for printer/wireless access is acceptable.

4. Repairs

All repairs and warranty matters shall be arranged through the College’s ICT Service Centre. The borrower agrees that the notebook will be taken to the ICT Service Centre immediately in the event that it is not operating correctly or it sustains any damage. This is especially important in the case of screen damage. Immediately means within the designated timeframes on the actual day (before school, lunchtime and after school) unless authorized by the supervising teacher. Repairs to the notebook must not be made by any external Repair Centre or by you under any circumstance.

5. Annual Maintenance and Re-imaging

All notebook computers will be returned to the College at a time during a designated period each year for annual maintenance and re-imaging. Computers will then be returned to the student within a 24hr time period.

6. Care and Security

The borrower shall at all times take reasonable care of the computer and not expose it to undue risk of damage or theft. The borrower agrees to follow the College requirements on notebook care as outlined in the Notebook Care and Security document (see attached). In particular, the borrower agrees that the computer will not be lent to others, left in a vehicle or in unlocked premises. If stolen, the borrower shall advise the ICT Services Manager immediately.

7. Term of the Arrangement

This arrangement is from when the students first receives the College notebook until either the end of the 3rd year of notebook life or when the student leaves MacKillop College whichever is earlier. However, the College may terminate the arrangement if there is a serious breach of these Terms and Conditions.

8. Return of Computer

When the term of this arrangement expires or is terminated the borrower shall immediately return the computer, complete with its carry bag, to the College in good working order and repair (minor wear and tear excepted). It is the responsibly of the student to make archival copies of their data before handing up their device to ICT Services. ICT Services will not be responsible for any data loss that might occur once the device has been handed in.

9. College not Liable

The College is not liable for any loss or damage of information resulting from actions in relation to repair of the computer. All students are expected to back-up their data.

Section 2: Rules for Use of College Notebook

Introduction

This document outlines the rights and responsibilities of MacKillop College students in relation to the use of the College notebook. This applies not only within the College but also outside of the College when students are using any of the College notebooks and/or associated digital resources. At all times the overall use, care and ownership of the notebooks should reflect our values and responsible actions we expect of a MacKillop student.

Overview

MacKillop College recognises that teaching and learning will continue to change as computers, telecommunications and other new technologies alter the ways in which information is gained, manipulated, communicated and transferred. The College also recognises that electronic information skills are now regarded as essential for members of our society.

In responding to these changes, the College actively supports student access to a wide variety of information, in conjunction with the development, by staff, of appropriate knowledge and skills to analyse, evaluate and utilise these resources.

Such wide access to differing resources requires responsible use of the College computer facilities by all students. Students should be aware of the trust placed in them to use these resources in a suitable manner. Students should also be aware that their use of computer facilities must not jeopardise others’ opportunities to access these facilities. Careless or
mischievous use of College computer equipment and its software applications can have dramatic consequences, with the potential to substantially harm members of our College community (including teachers and parents) as well as seriously jeopardising the College’s reputation.

Student access to the College’s notebook is provided to support the College’s teaching and learning principles and key strategies. Student use of the notebook is subject to these rules, the College’s Student Use Agreement, other relevant College policies, ethical standards, CEO or CECV policies and procedures and government regulations.

This document sets out what the College considers acceptable and unacceptable use of the College notebook. This list may not be exhaustive and where doubt exists, the onus is on individuals to seek advice from relevant teaching or ICT Helpdesk staff.

It addresses the appropriate use of the notebook at the College’s premises or other locations.

Acceptable Use of the College Notebook

The College provides students with notebooks to enhance teaching, learning and communication. When using computer facilities around the College students are expected to:

  • be polite, considerate and use appropriate language;
  • use equipment only for school related activities;
  • be responsible and treat equipment with care and respect;
  • maintain the Standard Operating Environment (SOE) described below;
  • keep equipment clean and in good working order
  • report faulty or damaged equipment immediately
  • adhere to the Student User Agreement policy
  • abide by all other relevant College policies, guideline and procedures

This list should not be taken as exhaustive.

Prohibited Use

Students must not use or remotely access another person’s loan notebook or access another person’s network account. Passwords should not be divulged to anyone.

Under no circumstances shall the College’s notebook be used inappropriately, including the following:

  • to alter, re-configure, interfere with, mistreat or damage equipment;
  • to depart from the Standard Operating Environment (SOE) described below;
  • in breach of the Student Use Agreement
  • to access or transmit any material that is defamatory or obscene (e.g. violent, racist, sexist, pornographic) or in violation of any law or government regulation (e.g. equal opportunity regulations);
  • to breach copyright;
  • in connection with the violation or attempted violation of any laws;
  • to attempt to penetrate, bypass or block computer or network security of the College or any individual, company or other system;
  • for unauthorised access (or attempted access) to any other person’s computer, network account, email accounts or equipment
  • use of social media sites
  • in breach of any other College policy.

This list should not be taken as exhaustive.

Viruses

All College notebooks have school approved virus / malware protection, which is automatically updated when on the network. Students must take reasonable steps to ensure that they do not introduce or propagate computer virus infections within the College community. Such reasonable steps include:

  • regularly (at least monthly) conduct a full scan of their computer’s hard disk drive
  • regularly scan any USB memory keys used for transporting or distributing files
  • not opening files from insecure sources or sources where security is unknown or questionable
  • not opening email that is of a questionable or dubious origin
  • only opening email attachments that are expected or from trusted sources.

Do not install any additional antivirus / malware software as it will conflict with the College’s existing approved software.

Monitoring

The College reserves the right to monitor and log the use of its computer facilities and to take appropriate action where use is a breach of College policies, poses a threat to security, and/or damages the College’s reputation. Student use of the College notebook must be related to schoolwork. Access to and time spent using these notebooks are constantly logged and monitored when on the network.

Standard Operating Environment

The information below relates to the Standard Operating Environment of the College’s student notebooks.

Computer name: Your computer name is a unique character string based on your notebook and network user identity. You are not permitted to change the computer name.

Computer Privileges: Student loan notebooks are configured so that users have Power User privileges. These restricted privileges have been set to protect the device from malicious software (i.e. malware / viruses) and ensures that the Standard Operating Environment provided is not compromised. Students are not permitted to alter the configuration of the operating system, uninstall existing software or install unauthorised software on the notebooks. Any attempt to bypass the restricted permission levels granted to students will be deemed as a breach of network policy.

Peripherals: Power User privileges will allow students to connect home printers, digital cameras, scanners and other peripheral devices to their notebook. However, they should check that the device is compatible with Windows 10 (64 bit) and has an appropriate, signed driver. If you have any concerns, please contact the ICT Helpdesk for clarification or assistance.

Backgrounds and Themes: The College uses the standard Windows 10 theme. Students are not permitted to change this setting or apply other themes. The mouse cursor must be one of the standard (arrow type) mouse cursors. Students are permitted to vary the desktop wallpaper but in doing so must not infringe copyright nor infringe the Student Acceptable Use Agreement.

File system shares: Students are not permitted to create any file system shares between themselves and other computers. A number of freeware file sharing products are available on the Internet. You are not permitted to install these products.

Using Bluetooth: Students are permitted to use the Bluetooth functionality of their loaned notebook to send and receive after seeking the teacher’s permission.

Ad hoc WiFi: Although your wireless network interface can operate in ad hoc mode (client to client), the MacKillop configuration is AP mode (access point). Students are not permitted to change these settings. If students need to move files from one PC to another, they should use the Bluetooth capability or USB memory stick. Students are also prohibited from bringing wireless broadband devices to MacKillop or using the broadband capability of their mobile phone at the College (commonly referred to as Hot Spotting).

Music: Students are permitted to have music files on their loaned tablet or notebook, however they must be stored in their Music folder. Of course, any music files you have on your PC can only be copies of your legally owned music. The copyright act prohibits users from storing music under copyright (music owned by others). The contents of your Music folder should not exceed 10 GB. It is the student’s responsibility to back-up their music collection.

Playing music files at school: Students are not permitted to play music files during class time unless it is for educational purposes and with permission from the supervising teacher.

Photographs and picture files: Students are permitted to have these types of files on the loan notebook, however they must be stored in their Pictures folder. The Copyright Act 1968 prohibits users from storing images under copyright (images owned by others). The contents of your Pictures folder should not exceed 10 GB. It is the student’s responsibility to back-up their photo collection. The viewing of personal photographs / films is not allowed in class time unless it has an educational purpose and the student has permission from the supervising teacher. The nature of the material stored should reflect the values instilled and upheld by the College.

Movie/Video files: Students are permitted to have these types of files on the loaned notebook, however they must be stored in their Videos folder. The Copyright Act 1968 prohibits users from storing movies under copyright (movies owned by others). The caveats already outlined above regarding obscene or offensive material obviously apply. The contents of your Videos folder should not exceed 10 GB. It is the student’s responsibility to back-up their movie collection. Students are permitted to install additional high compression video/audio codecs not included in the notebook image. The viewing of personal movie files are not allowed during class time unless permission from the supervising teacher has been given. The nature of the material stored should reflect the values instilled and upheld by the College.

Games: Students are not permitted to install or play games on the notebook. This includes playing games online or from memory keys.

Installation of additional software: Installation of additional software on student notebooks will only be available via the school’s software centre. Requests to load additional software titles, not already available via the software centre, must be channelled through the student’s subject teacher.

Media Players: The notebook SOE includes Windows Media Player and VLC player. These should suffice for all multimedia needs. Installation of other media players may corrupt standard Windows settings and is therefore not permitted.

Web Browser: The College’s preferred web browser is Google Chrome. While users are permitted to use alternative browsers (Microsoft Edge, Internet Explorer), Google Chrome must remain the default browser.

Webcams: The notebooks are equipped with webcams. Under no circumstances can a student use the webcam at the College unless all of the following conditions have been met:

  • The use of the webcam and what it produces (moving and still image) fits inside the College curriculum;
  • You have the permission of your supervising teacher;
  • You have permission to take an image or video of all people associated
  • Images or video taken with the webcam must not portray anyone in a situation which is offensive, demeaning or defamatory.

Instant Messaging: Students are not allowed to use any form of instant messaging within the College network. The College blocks all student access to Internet instant messaging. In addition, students are not permitted to use any form of network messaging.

Peer to Peer (P2P) Networking: Installation of p2p clients are prohibited. Examples of p2p clients are: BitStream, BitTorrent, Utorrent, iMesh, WinMX or BearShare. This list is not exhaustive.

Student Notebook Computers

All students must bring the notebook to class unless otherwise advised. It is a College expectation that they bring the notebook fully charged for the next day’s workload.

Care: Students are responsible for the care of their loaned notebook, which must be treated as a valuable and fragile possession. Students must ensure that all operating procedures are followed as well as making certain that the Notebook Care and Security instructions issued with the machine are always observed.

Operating problems must be reported on the day that they occur. Staff at the College ICT Service Centre will attend to hardware and other technical problems. Students may only approach the ICT Service Centre during the following times:

  • Before school: 8:15 am – 8:35 am
  • Recess: 10:35 am – 10:55 am
  • Lunchtime: 12:40 pm – 1:00 pm
  • After school: 3:20 pm – 4:00 pm

Storage: On arrival at school students must immediately place the notebook in their locker. Students are not allowed access to notebooks before school, recess or lunchtime, except in the Library. Students are not permitted to leave their notebook overnight at the College except in an emergency when it may be booked in with ICT Helpdesk staff. All students are expected to have the notebook securely locked in their locker when not using it during the day.

Movement: A padded notebook carry bag is provided with all College notebooks. This carry bag provides the notebook’s primary protection against damage due to knocks and drops. Students must use this bag to carry the notebook around the College. Students must also be mindful of the risk of notebook damage or theft while they are travelling to and from the College each day. A backpack with an internal padded compartment for securing the notebook while still in its own bag, is part of the College uniform and students must use it when transporting the College notebook to and from school. Students must take great care with their backpack, keep it in their possession at all times while travelling and must not treat it carelessly or recklessly. Students must also ensure the backpack is worn correctly with the straps done up and properly adjusted. Failure to wear the backpack correctly is likely to result in musculoskeletal injuries.

Please Note: Notebooks must remain in the backpack and out of sight at all times while students are travelling to and from the College each day.

Damage/Theft: Where damage is caused as a result of an accident in which reasonable care has been shown by the student involved, the cost of repair will in most cases be covered by insurance (excess $250). Should damage occur as a result of careless or irresponsible usage/behaviour, it may result in the need for the total payment of repair costs.

Deliberate notebook damage or theft will be deemed a serious incident and will be dealt with as such as part of the College’s General Expectations Policy.

Please Note: Deliberate notebook damage, theft or misuse may involve referral to police and/or may lead to other serious College action.

Section 3: Notebook Care and Security

Students are responsible for the care of the College notebook that is allocated to them. The notebook must be treated as a valuable and fragile item and students will be held accountable for any damage that occurs. Please refer to the terms and conditions for borrowing a College notebook computer.

Students must ensure that all operating procedures are followed as well as making certain that the notebook care instructions provided in the manufacturer’s handbook are always observed.

Protective Skin: The protective skin (Tekskin) on the top cover of the notebook must not be removed and will be replaced at the expense of the student if it is removed.

Use in the classroom: The notebooks are extensively used in class and it is easy for students to become complacent about the way they work in this environment. Notebooks should only be used at the student’s table where it should be set out with books and other equipment in an uncluttered and orderly arrangement. In the event where a power lead is required, the notebook should be used on a desk directly next to a power point, so that the lead does not create a tripping hazard. Notebooks should not be used or left on the floor. If the notebook must be moved within the classroom, the screen should be closed and the notebook picked up by the base with both hands and carefully relocated. A notebook should never be lifted by its screen.

Movement around the school: A padded notebook carry bag is part of the notebook kit provided to each student. Students must always use this bag to carry the notebook around the College. The main compartment of the carry bag should be used only for the notebook and should not be shared with books or stationary. The power cable must not be placed inside the bag with the notebook. Make sure that the power supply is taken home for the purpose of overnight re-charging.

Storage at school: Each student is allocated a personal locker for the storage of their books, equipment and the College notebook computer. The locker is secured with a sturdy combination lock. Obviously, a student should never divulge the lock’s combination to other students. The notebook must be stored in the locker at recess, lunchtime or whenever it is not required for class (e.g. PE lessons or Sports afternoon). Students are not permitted to leave the notebook at the College overnight except in an emergency when it may be booked in at the ICT Service Centre. The student’s library card will be left with the bag/notebook for ID verification.

Using the College Backpack: A backpack with an internal padded compartment is part of the College uniform. Students are required to use this compartment in the backpack for transporting the notebook in its carry bag to and from the College. Nothing else should be placed in the notebook compartment as this could lead to pressure damage to the notebook. In addition, students must be careful not to over pack their backpack as this could also lead to pressure damage to the notebook or back injuries from the excessive weight.

Transport to and from school: Students must be mindful of the risk of notebook damage or theft while they are travelling to and from the College each day. The notebook and carry bag must remain in the backpack and out of sight at all times while travelling to and from the College. Students must take great care with their backpack and keep it in their possession at all times while travelling. When using public transport, the backpack should be on the student’s lap while sitting or between the legs when standing. If a notebook sustains damage on public transport because it is not in the student’s possession, the damage may not be covered by insurance. The notebook must never be displayed or used in public while travelling.

Some students travel to and/or from school by car. Again the notebook and carry bag must remain in the backpack and the backpack should be transported in the boot. The backpack should never be left in an unattended vehicle unless it is stored in the boot.

Use and storage at home: At home, students should have a regular place to do their homework. This place should be properly set up with a desk or table, adjustable chair, good lighting and easy access to a power point. The notebook should only be used at the student’s desk/table where it should be set out with books and other equipment in an uncluttered and orderly arrangement. Any leads and cords should be arranged neatly so that they do not create trip hazards or other dangers. Notebooks should not be used on a couch, bed or on the floor. When the notebook is not in use, it should be stored in the carry bag out of sight in a drawer or cupboard. This is especially important when the home is unattended. It is important to also store the power supply out of sight. A power supply left lying around is a pointer to a nearby notebook.

What to do if a notebook is damaged or stolen: If a student misplaces a notebook at school, they must immediately notify their homeroom teacher or Year Level Leader.

If a notebook is stolen from your home or car, please notify police immediately. In addition, please notify the ICT Services Manager, Mr Guy Anderson 8734 5200.

Any damage to a notebook must be reported to the ICT Service Centre on the next school day. Most instances of accidental damage are covered by insurance. Please note that as part of the conditions of using a College loan notebook, parents have agreed to pay the excess arising out of any insurance claim lodged concerning the loan notebook. Should damage occur as a result of negligent or irresponsible behaviour, it is most unlikely the damage will be covered by insurance and the student responsible will be invoiced for the full cost of repairs.

It is most important that students report any damage as soon as possible. While most hardware/software failure is under warranty if no accidental damage has occurred, they can be associated to an existing insurance claim if not reported immediately. If this occurs then the “warranty cost” may be unnecessarily associated to the insurance claim.

All repairs are registered against the notebook in detail.

Section 4: Top Causes of Notebook Damage

Here are the top causes of notebook damage and how to avoid them.

Screen Damage

Over-packing of the College backpack causes pressure damage (bruises) to the notebook screen. Placing too much content in the backpack places excessive pressure on the notebook carry bag squashing the notebook screen into the keyboard and top cover. This leaves permanent bruises on the notebook screen and can eventually lead to the screen cracking. Placing other items in the notebook section of the backpack will also have this effect. Damage of this type is accidental and can be made good with an insurance claim. To prevent this type of damage, do not over-pack the backpack or place other items in the notebook section of the backpack.

Leaving a pen or other item on the keyboard when closing the screen creates bruises or cracks the screen. This type of damage is accidental and can be made good by insurance. To prevent this type of damage, always check for items on the keyboard or top cover before closing the screen.

Touching the screen too firmly (with a finger, pen or other object) leaves a small but obvious bruise on the screen. This type of damage is accidental and can be made good by an insurance claim. If cleaning the screen, only use an accredited cleaning wipe.

Mistreating a College back pack while it contains a notebook may cause damage to the notebook. Any significant impact/dropping of the backpack while it contains a notebook will likely result in damage to the notebook. As the screen is the most fragile part of the notebook, it is usually the screen that is damaged. Transporting the notebook out of its carry bag, while inside the backpack can also cause unintentional damage. Damage of this type, while negligent, is usually accidental and so can be made good with an insurance claim. To prevent this type of damage, always treat the back pack with care and do not leave it in situations where it is likely to mistreated or mishandled.

Fluid Damage

Fluid Spills (ie. soft drinks, coffee, water) onto the notebook can cause ‘major damage’ to the notebook’s internal circuitry. In most cases, wiping up the excess fluid from the keyboard area does not undo the damage that will eventually occur inside the notebook. Although the notebook may still be operational after a spill, it will only be a matter of time before the notebook will stop functioning. Damage of this type is accidental and can be made good with an insurance claim. To prevent this type of damage, do not use any open drinking vessels next to your notebook. Ensure that any container with fluid (open or closed) is at least a full arms’ length away from your workstation. Ideally, a closed drink bottle should be used instead.

Tripping on the Power Cable

A significant number of incidents, both at home and at school can result in someone tripping on the power cable and causing damage to the notebook. This damage can include one or more of: damage to the DC port on the notebook; damage to the DC jack on the AC Adapter; damage to the notebook case, screen or notebook internals because it is pulled onto the floor. In situations where the damage is minor and the costs is below $250 (including labor), it is not worth lodging an insurance claim and the repair of the notebook will be undertaken as a chargeable job.

Lack of Care for the AC Adapter and Power Cable

Not a school week goes by without at least one student having to purchase a replacement AC Adapter. The main reason for this is damage to the AC Adapter lead – that is, the lead’s protective skin (casing) splits and exposes the electrical wiring. In some cases this damage arises because the lead gets jammed in a door, stood on by the leg of a chair or chewed by the family pet. However, in most cases students tightly winding the lead around the AC Adapter cause the lead’s casing to split. This problem is avoidable as students are instructed on how to properly FOLD AND NOT WIND the lead.

Section 5: Making an Insurance Claim

All MacKillop student-borrowed notebooks have insurance cover for loss and accidental damage. The insurance cover is provided as part of the notebook package. Please note that as part of the conditions of the loan, you have agreed to pay the excess of $250 arising out of any insurance claim lodged concerning your son’s/daughter’s loan notebook.

The provisions of the insurance policy is generous and will cover most instances of loss or accidental damage but not loss or damage arising from gross negligence. As always, the best strategy is to try to avoid or prevent damage occurring in the first place.

Your child will be taken through a school program of “How to Care for My Notebook”.

What happens when a notebook is damaged?

If the notebook used by your child sustains damage/loss, the College will lodge an insurance claim for the cost of repairs/replacement of the notebook and you will be asked to complete an ‘incident report’. The incident report form will be the basis of the insurance claim. Insurance claims are routinely lodged for any damage that is not covered by the manufacturer’s warranty. If the incident involved other students or a breach of College rules, your child’s Year Level Leader will also investigate it. The notebook Incident report form will be given to your child to take home. It would then be expected to be filled out by both you and your child. Students making an insurance claim will only be issued with a temporary loan notebook when the incident form has been returned to the College.

How do I fill out the incident report?

The insurer requires certain information before we can process a claim. To increase the likelihood of a successful insurance claim, you will need to supply the requested details, describe the specific incident, which caused the damage/loss of the notebook and provide the names of any witnesses, if available. Please note, the insurer will deny any claim that does not give clear details of how the damage/loss occurred.

What happens if the claim is accepted?

In most cases, the insurer will accept the claim and cover the cost of repairs/replacement. The repaired notebook will be returned to them upon payment of the excess. Loan notebooks are available for the student in the interim. Of course the same policies for insurance and the like occur with these interim loan notebooks as well. As part of the process the College Accounting Team will invoice you for the $250 excess. Return of the College notebook to your child will occur after verification of payment has been made and the College administration has notified the ICT Service Centre. This will be done in as timely a manner as possible.

What happens if the claim is rejected?

Insurance claims are rarely rejected. When they are, it is usually because of gross negligence in the care of the notebook. If the insurer rejects your claim, you will be required to pay the total cost of repair/replacement of the notebook. A quotation for the cost of repair will be provided to you prior to the notebook being repaired.

Who can I talk to about this process?

  • If you have questions regarding the incident or responsibility for the damage to the notebook, please contact your son’s/daughter’s Year Level Leader.
  • If you have questions regarding payment of the excess or the cost of repairs, then you should speak to a member of the College Accounting Team.
  • If you have questions regarding the repair of the notebook, you should contact the ICT Services Manager, Mr. Guy Anderson.
Digital Technologies Student Acceptable Use Agreement

Overview

MacKillop College recognises the need for students to be safe and responsible users of digital technologies. We believe that explicitly teaching students about safe and responsible online behaviours is essential and is best taught in partnership with parents/guardians. We request that parents/guardians work with us and encourage this behaviour at home.

The overall goal of the College in this matter is to create and maintain an acceptable digital culture which is in keeping the gospel values of the College as well as legal and professional obligations.

Definition of Digital Technologies

This Acceptable Use Agreement applies to digital technologies, social media tools and learning environments established by our school or accessed using school owned networks or systems, including (but not limited to):

  • College owned ICT devices (e.g. desktops, notebooks, tablets, printers, scanners, cameras)
  • Mobile phones
  • Email and instant messaging
  • Internet, LMS and Library OPAC facilities
  • Social networking sites
  • Blogs
  • Micro-blogs (e.g. Twitter)
  • Forums, discussion boards and groups
  • Wikis (e.g. Wikipedia, Wikispaces)
  • Vodcasts (video podcasts) and podcasts (only audio)
  • Video conferences and web conferences.

Section A: School Profile Statement

At MacKillop College we:

  • Support the rights of all members of the College community to engage in and promote a safe, inclusive and supportive learning environment.
  • Have policies, procedures and guidelines that clearly state our College’s values and the expected standards of student behaviour, including actions and consequences for inappropriate behaviour.
  • Educate our students to be safe and responsible users of digital technologies.
  • Raise our students’ awareness of issues such as online privacy, intellectual property and copyright.
  • Supervise students when using digital technologies for educational purposes.
  • Provide a filtered Internet service but acknowledge that full protection from inappropriate content can never be fully guaranteed.
  • Respond to issues or incidents that have the potential to impact on the wellbeing of our students.
  • Know that some online activities are illegal and as such we are required to report this to the police.
  • Provide parents/guardians with a copy of this agreement.
  • Support parents/guardians to understand the importance of safe and responsible use of digital technologies, the potential issues that surround their use and strategies that they can implement at home to support their child.
  • Monitor student use of ICT and Internet and network services.

Section B: Student Declaration

This Acceptable Use Agreement applies when I am using any of the above digital technologies at MacKillop, during College excursions, camps and extra-curricula activities.
I understand and agree to comply with the terms of acceptable use and expected standards of behaviour set out within this agreement. I understand that there are actions and consequences established within the College’s behavioural policies if I do not behave appropriately. (e.g. see Section C below)
I understand that I cannot use any College digital equipment until my parent/guardian and I have read, discussed and signed my Acceptable Use Agreement (see Section E).

When I use digital technologies I agree to be a safe, responsible and ethical user at all times, by:

  • Not interfering with network systems and security, the data of another user or attempting to log into the network with a user name or password of another student
  • Handing ICT devices with care and notifying a teacher if it is damaged or requires attention
  • Not allowing other students to use my network/Internet account or notebook computer.
  • Not using any means whatsoever to bypass the College’s internet filtering services (e.g. use of internet proxies, tethering etc.)
  • Respecting others and communicating with them in a supportive manner; never writing or participating in on-line bullying (for example, forwarding messages and supporting others in harmful, inappropriate or hurtful on-line behaviour)
  • Protecting my privacy; not giving out personal details, including my full name, telephone number, address, passwords and images
  • Protecting the privacy of others; never posting or forwarding their personal details or images without their consent
  • Talking to a teacher if I personally feel uncomfortable or unsafe on-line, or if I see others participating in unsafe, inappropriate or hurtful on-line behaviour
  • Carefully considering the content that I upload or post on-line, including email; this is often viewed as a personal reflection of who I am. Abiding by copyright and intellectual property regulations. If necessary, I will request permission to use images, text, audio and video and cite references
  • Not using or installing unauthorized programs, including games, P2P programs and the like (list not exhaustive).
  • Not broadcasting or emailing messages to a large number of users unless with permission from a staff member. To do so without their permission is considered to be spamming.
  • Not using the Internet for any purpose involving any type of trading (e.g. any financial dealings, bartering etc), unless authorized to do so by a College authority (e.g. senior students in relation to matters concerning Victorian Tertiary Admissions Centre process)
  • Not using a mobile phone during school hours (8.30am – 3.20pm). Mobile phones must be kept on silent mode and kept out of sight during classroom lessons and college activities. (Please refer to the school’s policy on Mobile Phones for more details)
  • Investigating the terms and conditions of digital use at MacKillop College. If my understanding is unclear I will seek further explanation from a trusted adult

Section C: Consequences for Breaching the Student Acceptable Use Agreement

1st Offence: Access will be denied to Internet and/or Network services until the student completes an ‘Application for Reinstatement’ form.
2nd Offence: Access will be denied to Internet and/or Network services until the student completes an ‘Application for Reinstatement’ form. An after-school detention will be given.
3rd Offence: Reinstatement will be negotiated only at the conclusion of an interview between the Year Level Leader or Director of Wellbeing at the year level, the student and student’s Parent/Guardian.
*** Please note that these consequences may affect the student’s educational outcomes of the MacKillop College curriculum. The level of the offence may be deemed to be outside or not part of the sequencing of these consequences given the severity and impact of the student’s action. (e.g. deliberate destruction of school equipment may incur a payment for repair as well as any of the above)

Section D: Monitoring

I understand the College reserves the right to monitor and log the use of its digital facilities and to take appropriate action where use is a breach of College policies, poses a threat to security, and/or damages the College’s reputation. Student use of College digital facilities must be related to school work. Access to and time spent using many of these facilities is automatically logged.

** Please keep this agreement and use it to refer to incase of any matters arising from your child’s use of the College digital equipment.

`Google “G” Suite for Education Notice to Parents and Guardians

This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from students in connection with these accounts.
Using their G Suite for Education accounts, students may access and use the following “Core Services” offered by Google (described at https://gsuite.google.com/terms/user_features.html):

  • Gmail (including Inbox by Gmail)
  • Calendar
  • Classroom
  • Contacts
  • Drive
  • Docs
  • Forms
  • Groups
  • Keep
  • Sheets
  • Sites
  • Slides
  • Talk/Hangouts
  • Vault

In addition, we also allow students to access certain other Google services with their G Suite for Education accounts. Specifically, your child may have access to the following “Additional Services”:

  • Google+
  • YouTube (restricted use: content creation, editing, sharing)
  • Blogger
  • Google Maps
  • Google Earth
  • Takeout (a backup and download personal work data)

Google provides information about the information it collects, as well as how it uses and discloses the information it collects from G Suite for Education accounts in its G Suite for Education Privacy Notice. You can read that notice online at https://gsuite.google.com/terms/education_privacy.html. You should review this information in its entirety; however below are answers to some common questions:

What personal information does Google collect?

When creating a student account, MacKillop College may provide Google with certain personal information about the student, including, for example, a name, email address, and password. Google may also collect personal information directly from students, such as telephone number for account recovery or a profile photo added to the G Suite for Education account.

When a student uses Google services, Google also collects information based on the use of those services. This includes:

  • device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information including phone number;
  • log information, including details of how a user used Google services, device event information, and the user’s Internet protocol (IP) address;
  • location information, as determined by various technologies including IP address, GPS, and other sensors;
  • unique application numbers, such as application version number; and
  • cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.

How does Google use this information?

In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes.

In Google Additional Services, Google uses the information collected from all Additional Services to provide, maintain, protect and improve them, to develop new ones, and to protect Google and its users. Google may also use this information to offer tailored content, such as more relevant search results. Google may combine personal information from one service with information, including personal information, from other Google services.

Does Google use student personal information for users in K-12 schools to target advertising?

No. For G Suite for Education users in primary and secondary (K-12) schools, Google does not use any user personal information (or any information associated with an G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using an G Suite for Education account.

Can my child share information with others using the G Suite for Education account?

We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others or publicly. When users share information publicly it may be indexable by search engines, including Google.

Will Google disclose my child’s personal information?

Google will not share personal information with companies, organizations and individuals outside of Google unless one of the following circumstances applies:

  • With parental or guardian consent. Google will share personal information with companies, organizations or individuals outside of Google when it has parents’ consent (for users below the age of consent), which may be obtained through G Suite for Education schools.
  • With MacKillop College. G Suite for Education accounts, because they are school-managed accounts, give administrators access to information stored in them.
  • For external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google’s instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures.
  • For legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
    • meet any applicable law, regulation, legal process or enforceable governmental request.
    • enforce applicable Terms of Service, including investigation of potential violations.
    • detect, prevent, or otherwise address fraud, security or technical issues.
    • protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law.
    • Google also shares non-personal information — such as trends about the use of its services — publicly and with its partners.

What choices do I have as a parent or guardian?
First, you can consent to the collection and use of your child’s information by Google. If you do not provide your consent, we will not create a G Suite for Education account for your child, and Google will not collect or use your child’s information as described in this notice.
If you consent to your child’s use of G Suite for Education, you can access or request deletion of your child’s G Suite for Education account by contacting MacKillop College on 03 8734 5200. If you wish to stop any further collection or use of your child’s information, you can request that we use the service controls available to limit your child’s access to features or services, or delete your child’s account entirely. You and your child can also visit https://myaccount.google.com while signed in to the G Suite for Education account to view and manage the personal information and settings of the account.

What if I have more questions or would like to read further?

If you have questions about our use of Google’s G Suite for Education accounts or the choices available to you, please contact MacKillop College on 03 8734 5200. If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the G Suite for Education Privacy Center (at https://www.google.com/edu/trust/), the G Suite for Education Privacy Notice (at https://gsuite.google.com/terms/education_privacy.html), and the
Google Privacy Policy (at https://www.google.com/intl/en/policies/privacy/).

The Core G Suite for Education services are provided to us under Google’s Apps for Education agreement (at https://www.google.com/apps/intl/en/terms/education_terms.html)

Notebook / Network required consents/agreements

Student's Network Acceptable Use Agreement
icon
Application to Borrow a MacKillop Notebook
icon
"G" Suite Consent Form
icon
Frequently Asked Questions

1. What equipment will my child receive?

Each student in Years 7 and 10 will receive a quality loan notebook with a built-in long-life battery, a significant range of preinstalled software already used in the College, an AC power adapter and a protective notebook case. The notebooks are managed with service agreements for repairs, covered for accidental damage and a trained notebook repair staff.

2. What criteria were used to select the notebook instead of touch tablet?

The notebook was selected as it provided a combination of flexible options which the School regarded as being important, including a small footprint, performance, quality, long battery life, weight, maintenance and support, accident cover options and cost. It was important to select a notebook that could be used for multimedia activities in a variety of subjects which at this time is not provided for by touch tablets in an effective manner.

3. Who owns the notebook?

The notebook remains the property of MacKillop College at all times and at no stage in its three year life is the notebook owned by parents or students. Students are encouraged to use the notebook for their learning but must take very good care of the device. We encourage a sense of ownership from your child, as this notebook will be their personal learning tool for three years. The onus of costs on repairs will be the parents/guardians responsibility.

4. How long will my child have the notebook?

The notebook will be replaced every three years. Year 10 will be the turnover year. Therefore over a six year period your child will have access to two notebooks.

5. Can they use our family notebook at school?

No, students can only use the allocated notebooks with software licensed to the College. Network and internet facilities will not be available on unsupported notebooks.

6. How will my child benefit using a notebook?

Existing research, both internal and external, indicates that access to technology, integrated as part of the learning process, can significantly increase student engagement and promote high order thinking skills. At MacKillop College, technology has provided value by enhancing research, aiding problem solving, increasing collaboration, providing effective techniques for the presentation of ideas and publication of work, as well as improving communication.

7. Will the notebook be used in every lesson?

Students will have the notebooks with them and available to use throughout the day. It will be up to the individual teacher to assess whether the notebook will be used in a lesson. Some lessons will require intensive use of the notebooks, other lessons will require it as a timely research tool or simply a word processor to synthesise thoughts and ideas. In practical lessons, the notebook will not be required.

8. Will the notebook affect my son’s/daughter’s ability to write with pen and paper as required by the Victorian Certificate of Education (VCE)?

No, MacKillop will maintain a balanced view towards technology and will ensure that the skills required for the VCE are taught. Students will still be required to undertake a considerable amount of handwriting in preparation for examinations.

9. Will my son’s/daughter’s school bag be too heavy?

We have deliberately selected a reasonably light notebook to reduce the impact of weight for the students. MacKillop’s timetable has fewer periods per day than other schools, which means students carry fewer text books each day. We have made e-book replacements of some textbooks and will be investigating the more digital copies of textbooks and other means of resourcing our curriculum onto the notebooks; this of course would reduce weight even further.

10. Is the notebook covered for accidental damage?

Yes, each notebook is comprehensively covered for accidental damage; however, as with all support policies there are exclusions. Some of these relate to malicious damage and theft due to carelessness, such as leaving the notebook on a train or bus. It is important your son/daughter does not leave the computer unattended where there may be a risk of theft.

11. What if the notebook is stolen or damaged?

In most situations there would be no costs to parents, other than the insurance excess, if a notebook is stolen or damaged as our support policies will cover replacement or repairs. However, if the loss or damage has occurred due to gross negligence, repairs or replacement may not be covered, and parents may be required to cover the full costs.

12. What do I do if the notebook is accidentally dropped, stops working or is stolen?

The ICT Service Desk must be contacted for all notebook problems and issues. If repairs are required, a replacement notebook will be allocated, if available. All claims and details are handled through the ICT Service Desk. If the notebook is stolen from your home or car, please notify police immediately. In addition, please notify the ICT Services Manager, Mr Guy Anderson 8734 5200.

13. Where will my son/daughter charge the battery?

We have selected a notebook with a long-life battery that should provide enough charge for use throughout the day. Students should charge the battery each night at home. Students are not expected to bring battery chargers to school. Battery life is very dependent on how the notebook is used. If the notebook is used to play videos or music for extended periods of time, it will reduce the length of time the battery can be used on a single charge.

14. What if he/she forgets to charge the notebook?

Students are required to have the necessary equipment at school and in working order in preparation for class work. It is essential for notebooks to be fully charged at the start of each day. Appropriate discipline may occur in the event of this forgetful behaviour. We do have some power points in the classrooms but this is a last resort and should never be relied upon.

15. Does my son/daughter need to bring it home?

Yes, it is very important that notebooks are not left at school for security reasons. It is also important that the notebook is charged at home each night. Storage accommodation in the ICT Service Centre will be available on occasion if necessary.

16. Can personal software be installed?

Some personally owned software can be installed. The software must be legal (neither copied, nor installed on other family computers if there is only one licensed copy) and must have some educational or functional value to support schoolwork, such as a home printer or digital camera. Personal software will not be supported by the School in any way and could be removed should any problems occur with the notebook. File sharing or peer to peer (P2P) software, such as BitTorrent, LimeWire, Utorrent or any software that is designed to bypass copyright protection must not be installed. The School will conduct, without notice, remote, random audits

17. Can music files such as MP3s be stored?

Music files can be stored on the notebook as long as they are legal and do not take up significant amounts of storage. Under the Copyright Act, copies of personally owned, legally purchased music CDs can be converted to a digital format and stored on devices such as notebooks. Music legally purchased from online retailers such as iTunes can also be stored. Your son/daughter is responsible for this and must ensure any illegally copied or downloaded music is not stored on the notebook. Students should not have more than 10 GB of legal music on their notebook. Music files will not be backed up.

18. Can video files be stored on the notebook?

Video files can be stored on the notebook, but like music files, they must be legally produced or obtained. Full length, commercial movies or television shows stored on notebooks are likely to be illegal copies and must not be saved on the device. Students must assess the copyright for all media files that are stored on the notebook and if unknown, these files should not be stored. Video files will not be backed up.

19. Can I connect the notebook to our home wireless network and printer?

Yes, these home services can be connected as long as the MacKillop network and security settings are not interfered with. Seek advice through the ICT Service Desk.

20. Do I need a wireless network at home?

The notebook has wireless connectivity. Parents could investigate the possibility of setting up a wireless network at home. This will provide a flexible solution to share the internet and files as well as other services like printing.

21. Can my son/daughter use a private, portable modem, such as a USB 4G/5G card or a mobile phone, to access the internet at school?

No, we do not want students to use a different network or internet service other than MacKillop’s when they are on either St Mary’s or main campus.

22. What if my son/daughter accesses inappropriate content, chat rooms or wastes time?

The majority of students at MacKillop use technology responsibly and there are ongoing education programs for these issues. Along with this, MacKillop has a range of preventive and security measures, such as internet filtering, to help reduce time wasting. Parents also have a role in the education process and should be familiar with the advice outlined by the Australian Communications and Media Authority (www.cybersmart.gov.au).

23. Can family members use the notebook?

No, students will be entirely responsible for the content on the notebook. Students must not share logon details with anyone.

24. Will my son’s/daughter’s data be backed up?

Each student is responsible for the data he/she creates. Students should save to the network regularly where routine network backups take place. Students should save all their data in their “My Documents” folder. We also suggest data should also be copied to their College OneDrive, and/or a portable storage drive at least weekly.

Care and Security

Notebook Care and Security

Students are responsible for the care of the College notebook that is allocated to them. The notebook must be treated as a valuable and fragile item and students will be held accountable for any damage that occurs. Please refer to the terms and conditions for borrowing a College notebook computer.

Students must ensure that all operating procedures are followed as well as making certain that the notebook care instructions provided in the manufacturer’s handbook are always observed.

Use in the classroom: The notebooks are heavily used in class and it is easy for students to become complacent about the way they work in this environment. Notebooks should only be used at the student’s table where it should be set out with books and other equipment in an uncluttered and orderly arrangement. Any leads and cords should be arranged neatly (if use is required) so that they do not create trip hazards or other dangers. Notebooks should not be used on the floor. If the notebook must be moved within the classroom, the screen should be closed and the notebook picked up by the base with both hands and carefully relocated. A notebook should never be lifted by its screen.

Movement around the school: A padded notebook carry bag is part of the notebook kit provided to each student. Students must always use this bag to carry their notebook around the College. The main compartment of the carry bag should be used only for the notebook. The power adapter, books and pens must not be placed in with the notebook. Make sure that the power adapter is kept at home for the purpose of overnight re-charging.

Storage at school: Each student is allocated a personal locker for the storage of their books, equipment and notebook computer. The locker is secured with a sturdy combination lock. Obviously, a student should never divulge the lock’s combination to other students. The notebook must be stored in the locker at recess, lunchtime or whenever it is not required for class (e.g. PE lessons or Sports afternoon). Students are not permitted to leave the notebook at the College overnight except in an emergency when it may be booked in at the Anderledy ICT Service Centre. Library card will be left with the bag/notebook for ID verification.

Using the College Backpack: A backpack with an internal padded compartment is part of the College uniform. Students are required to use this compartment in the backpack for transporting the notebook in its carry bag to and from the College. Nothing else should be placed in the notebook compartment as this could lead to pressure damage to the notebook. In addition, students must be careful not to over pack the backpack as this could also lead to pressure damage to the notebook or back injuries from the excessive weight.

Transport to and from school: Students must be mindful of the risk of notebook damage or theft while they are traveling to and from the College each day. The notebook and carry bag must remain in the backpack and out of sight at all times while travelling to and from the College. Students must take great care with the backpack and keep it in their possession at all times while travelling. When using public transport, the backpack should be on the student’s lap while sitting or between the legs when standing. If a notebook sustains damage on public transport because it is not in the student’s possession, the damage may not be covered by insurance. The notebook must never be displayed or used in public while travelling.

Some students travel to and/or from school by car. Again the notebook and carry bag must remain in the backpack and the backpack should be transported in the boot. The backpack should never be left in an unattended vehicle unless it is stored in the boot.

Use and storage at home: At home, students should have a regular place to do their home work. This place should be properly set up with a desk or table, adjustable chair, good lighting and easy access to a power point. The notebook should only be used at the student’s desk/table where it should be set out with books and other equipment in an uncluttered and orderly arrangement. Any leads and cords should be arranged neatly so that they do not create trip hazards or other dangers. Notebooks should not be used on a couch, bed or on the floor. When the notebook is not in use, it should be stored in the carry bag out of sight in a drawer or cupboard. This is especially important when the home is unattended. It is important to also store the power supply out of sight. A power supply left lying around is a pointer to a nearby notebook.

Some very useful information about protecting your home can be found on the Victoria Police website http://www.police.vic.gov.au/
Also, Crime Prevention Victoria has produced an excellent brochure titled Residential Burglary: Keeping Safe When You Are Home And Away https://nhw.com.au/prevent-crime/residential-burglary
What to do if a notebook is damaged or stolen: If a student misplaces the notebook at school, they must immediately notify their homeroom teacher or Year Level Leader.

If a notebook is stolen from your home or car, please notify police immediately. A Police report is required when making an Insurance Claim. In addition, please notify the ICT Services Manager, Mr Guy Anderson 8734 5200.

Any damage to a notebook must be reported to the ICCT Service Centre on the next school day. Most instances of accidental damage are covered by insurance. Please note that as part of the conditions of using a College loan notebook, parents have agreed to pay the excess arising out of any insurance claim lodged concerning their son’s/daughter’s loan notebook. Should damage occur as a result of negligent or irresponsible behaviour, it is most unlikely the damage will be covered by insurance and the student responsible will be invoiced for the full cost of repairs.

It is most important that students report any damage as soon as possible. While most hardware/software failure is under warranty if no accidental damage has occurred, they can be associated to an existing insurance claim if not reported immediately. If this occurs then the “warranty cost” may be unnecessarily associated to the insurance claim.

ICT Services will only be open to students during the following times:

Before Classes:                         8:15 am – 8:30 am
Recess:                                       10:35 am – 10:50 am
Lunchtime:                               12:40 pm – 1:15 pm
After School:                            3:20 pm – 4:15 pm

All repairs are registered against the notebook in detail.

Top Causes of Notebook Damage and How To Avoid Them

Here are the top causes of notebook damage and how to avoid them.

Screen Damage

1. Over packing of the College backpack causes pressure damage to the notebook screen. Placing too much content in the backpack places excessive pressure on the notebook carry bag squashing the notebook screen into the keyboard and top cover. This leaves permanent bruises on the notebook screen and can even lead to the screen cracking. This type of damage is accidental and can be made good by insurance. To prevent this type of damage, do not over-pack the backpack and ‘never’ transport the notebook in the backpack without its’ carry bag.

2. Leaving a pen or other item on the keyboard when closing the screen creates bruises or cracks the screen. This type of damage is accidental and can be made good by insurance. To prevent this type of damage, always check for items on the keyboard or top cover before closing the screen.

3. Touching the screen too firmly (with a finger, pen or other object) leaves a small but obvious bruise on the screen. This type of damage is accidental and can be made good by an insurance claim. To prevent this type of damage, never touch the notebook screen and don’t allow others to touch your notebook screen. If cleaning the screen only use an accredited cleaning wipe.

4. Mistreating a College backpack while it contains a notebook may cause damage to the notebook. Any significant impact/dropping of the backpack while it contains a notebook will likely result in damage to the notebook. As the screen is the most fragile part of the notebook, it is usually the screen that is damaged. Damage of this type, while negligent, is usually accidental and so can be made good with an insurance claim. To prevent this type of damage, always treat the back pack with care and do not leave it in situations where it is likely to mistreated or mishandled.

Fluid Damage

Fluid spills on notebooks always end badly. Even though the notebook may continue to function after a fluid spill has been cleaned up, it will eventually stop working or exhibit intermittent problems over time. Fluids such as water, soft drink, coffee/tea result in the corrosion of the circuitry within the notebook and can cause damage to the keyboard, motherboard and other internal components. This type of damage is accidental and can be made good by insurance. However, this type of accident can be avoided if you do not have open drink containers (ie. cans, bottles, coffee cups) close to the notebook. Always keep them an arm’s length away from your notebook and ideally use sealed drink bottles instead.

Tripping on the Power Cable

A significant number of incidents, both at home and at school can result in someone tripping on the power cable and causing damage to the notebook. This damage can include one or more of: damage to the DC port on the notebook; damage to the DC jack on the AC Adapter; damage to the notebook case, screen or notebook internals because it is pulled onto the floor. In situations where the damage is minor and the costs is below $250, it is not worth lodging an insurance claim.

Through other large secondary schools’ experiences we have learnt that not a school week goes by without at least one student having to purchase a replacement AC Adapter. The main reason for this is damage to the AC Adapter lead – that is, the lead’s protective skin (casing) splits and exposes the electrical wiring. In some cases this damage arises because the lead gets jammed in a door, stood on by the leg of a chair or chewed by the family pet. However, in most cases students tightly winding the lead around the AC Adapter causing the lead casing to split. This problem is avoidable as students are directed to use the velcro strap which is provided to wind up the leads safely.

Lack of Care for the AC Adapter and Power Cable

Not a school week goes by without at least one student having to purchase a replacement AC Adapter. The main reason for this is damage to the AC Adapter lead – that is, the lead’s protective skin (casing) splits and exposes the electrical wiring. In some cases this damage arises because the lead gets jammed in a door, stood on by the leg of a chair or chewed by the family pet. However, in most cases students tightly winding the lead around the AC Adapter cause the lead’s casing to split. This problem is avoidable as students are instructed to use the velcro tie which is attached to the lead.

All power adapters are checked annually for this type of damage during our test/tag procedures in Term 4. Any adapters deemed unsafe will be discarded and the student will be expected to pay for a replacement adapter.